About HACIA:
Founded in 1979 as a non-profit 501 (c) (6) organization, the Hispanic American Construction Industry Association (HACIA) is a construction advocacy, training, and membership organization. With over 300 members, HACIA provides a range of technical and supportive services to assist minority, women, veteran, and disadvantaged business enterprises (M/W/V/DBE) in addition to workforce development training in the construction and professional services industries. HACIA believes that all qualified construction businesses and individuals should have equal access to opportunities and education; and, therein, strives to build diversity and inclusion that strengthens the industry. HACIA’s mission focuses on ensuring the equitable participation of its members and inclusion of diverse business practices in the construction industry, while also promoting growth, quality of work, professionalism, and integrity. The Hispanic American Construction Industry Association Scholarship & Education Foundation (HACIASEF) is a non-profit 501c (3) organization whose mission is to provide on-going training and educational services to businesses and their employees in the construction related industry. HACIASEF (C3) and HACIA (C6) together work to ensure the equitable participation of diverse construction professionals, while also supporting and promoting the growth, quality of work, professionalism and integrity of these individuals and businesses. For over 42 years, we have built a strong network of construction professionals that believe in our mission and foster a more diverse and equitable construction industry
Our Culture
HACIA’s culture is rooted in our mission and guided by our values charter, which serves as a shared commitment to embodying the principles that define who we are and how we lead, serve and work together. These five values guide our decision, partnership, and action we take: 1. Community: We build together. 2. Excellence: We set the standard. 3. Integrity: We do the right thing. 4. Stewardship: We care for what has been entrusted to us. 5. Advocacy: We raise our voices for equity and opportunity. At HACIA, we pledge to live these values daily, hold ourselves and one another accountable as we continuously reflect and evolve to ensure these values remain alive in our culture.
Postion Summary
Reporting to the Senior Director of Innovation and Impact, the Grant Manager is responsible for managing duties pertaining to HACIA’s 501 (C)3 and 501 (C)6 grants funded portfolio such as monitoring and reporting on grant budgets, maintaining grant records, and ensuring compliance with organizational, state and Federal rules and regulations. This individual plays a critical role in implementing a new grants management system, grant research, preparing, submitting and managing grant proposals and reports that support HACIA and HACIA SEF goals. A successful Grant Manager must have experience organizing, delivering, and monitoring grant budgets (especially State of Illinois grants), acute attention to detail and ability to utilize Excel in an intermediate to advance manner. This Grant Manager position requires strong writing, data analysis, program budgeting, cost projections, time and project management skills; this individual works well alone and in a team environment, will exercise discretion, can prioritize multiple grant projects, and will ensure grant financial and programmatic accuracy. Experience with GATA, CFR, and state grant management required.
Essential Duties and Responsibilities
This position will require you to be able to complete the following essential duties, though this is not an exhaustive list and HACIA may amend this job description at any time and at its discretion:
- With oversight from the Senior Director of Innovation and Impact, manages grants portfolio and ensures grant requirements are met, and budgets are spent appropriately and timely.
- In collaboration with the Programs Team, supports the identification of grant opportunities, proposal preparation, proposal budgeting, and proposal submission.
- In concert with Accounting Team, monitors and tracks receivables and payables for multiple grants, ensuring accurate reconciliation with organization’s overall operating budget.
- Prepares and submits required progress reports to funders, demonstrating the organization’s impact and proper utilization of funds, and reporting accuracy.
- Creates budget trackers and cost projections to ensure timely and efficient grant spent down.
- Works across departments and with Sr. Director of Innovation and Impact to ensure grant compliance and report submissions are timely and accurate.
- Manages the financial aspects of the grant lifecycle, from proposal development to grant closeout.
- Project manages the implementation of a new grants management system.
- Manages reporting and budget calendar to ensure staff has ample time to give requested metrics, both financial and programmatic.
- Stays informed about regulatory requirements related to grant applications and reporting.
- Collaborates with Accounting Team and Senior Leadership to improve grant accounting processes and to ensure compliance with all relevant laws and regulations.
- In collaboration with Senior Director of Innovation and Impact, leads staff allocation and grant-related time and attendance management; provides guidance to staff on reporting staff hours per grant.
- Keeps Executive Director and Senior Director of Innovation and Impact abreast of grant expenditures, grant programmatic budget timelines.
- Monitors budget spending and develops recommendations for programmatic or cost strategies to avoid deficits, and/or discrepancies.
- Develops and manages internal processes for Program Managers to ensure programmatic costs and reporting requirements are met.
- Participates in meetings, conferences, and events relevant to grant opportunities aligned with organization’s mission.
- Stays updated on relevant grant opportunities, deadlines, and requirements through the creation and management of a grant calendar.
- Provides oversight of proper accounting treatment of expenses, cost allocation, and distinguishing allowable and unallowable costs based on organization’s policies and procedures in accordance with grant requirements, including GATA and CFR.
- Collaborate with Senior Director of Innovation and Impact to create, disseminate, and implement grant budget-related policies and procedures that will ensure the consistency and integrity of the budgets.
- Develops a thorough understanding of awarding agencies guidelines and regulations.
- Cultivate and maintain relationships with funders and grant-making organizations and work with funding agencies to resolve problems and/or obtain payment and reporting approvals.
- Develop, create, and seek out new and better ways to meet and exceed high performance of grants administration functions
- Manage the workflow and effectiveness of the grants administration process
Competencies: To perform the job successfully, an individual should demonstrate the following.
Budgeting and Finance: Strong understanding of budget management, financial reporting, and cost projections.
Communications: Ability to communicate effectively with diverse stakeholders and build strong relationships. Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.
Analytical Skills: Collects and researches data. Designs workflows and procedures. Identifies data relationships and dependencies. Synthesizes complex or diverse information. Uses intuition and experience to complement data.
Project Management: Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently. Works in an organized manner. Acute attention to detail.
Job Knowledge: Competent in required job skills and knowledge. Displays understanding of how job relates to others. Exhibits ability to learn and apply new skills. Keeps abreast of current developments. Requires minimal supervision. Uses resources effectively.
Organizational and Time Management: Ability to manage multiple projects, meet deadlines, and prioritize tasks.
Compliance: Knowledge of relevant regulations and policies, particularly those related to federal and non-federal grants.
Strategic Thinking: Adapts strategy to changing conditions. Analyzes market and competition. Develops strategies to achieve organizational goals. Identifies external threats and opportunities. Understands organization’s strengths and weaknesses.
Language Ability: Read, analyze and interpret business, professional, technical or governmental documents. Write reports, business correspondence and procedure manuals. Effectively present information and respond to questions from managers, customers and grantors.
Qualifications:
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
- Bachelor’s degree from four-year college or university and four to seven years of direct work experience managing grants and submitting grant-funded pre-awards; Preference will be given to individuals with nonprofit organization grant management experience.
- Experience with managing State of Illinois grants, GATA and CFR rules is required.
Computer Skills:
- Intermediate or Advance experience with Excel is required. Proficient in Microsoft Office Suite, with aptitude to learn new software and systems, such as QuickBooks Online and Salesforce.
Compliance
- Familiarity and experience working with private, federal, state and local government funders; familiarity with State of Illinois GATA rules Code of Federal Regulations and requirements a plus.
Language Ability:
- Read, analyze, and interpret grant agreements, financial reports, and legal documents. Respond to inquiries or complaints from funding agencies or members of the business community.
Accounting and Reporting Ability:
- Uses financial and other quantitative information to support grant management. Reconciles operating and grant expenditure during grant budget period and identifies variances that require immediate action.
Reasoning Ability:
- Define problems, collect data, establish facts, and draw valid conclusions.
Communications
- Analytical and persuasive writing skills experience and superior editing skills, including ability to clearly convey complex information to a diverse audience.
Work Environment:
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is generally a normal office environment, but there may be occasions that require travel throughout the city and greater Chicagoland area. Employees are expected to work during the Company’s core business hours between 9:00am – 5:00pm. Employees will be given work schedules depending on department and project. The position will require occasional evening work to member events or activities.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at a time. Will be required to use hands to finger, handle or feel as well as reach with hands or arms most of the time. Prolonged periods of moving around event spaces/meeting locations during various events and meetings to prepare, organize, set up event spaces, and to network/build relationships with HACIA members as well as potential partners.
Benefits:
HACIA offers comprehensive benefits including
- Medical, Dental, and Vision
- Vacation
- Holidays Paid
- Sick Days
- Personal Time Off
- 401k Matching
- Remote Workdays
Disclaimer:
The above job description is intended to describe the general nature of the position and should not be construed as an all-inclusive list of duties, skills, and standards required for the position. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed or as assigned by their supervisor
Equal Employment Opportunity:
Disclaimer:
The above job description is intended to describe the general nature of the position and should not be construed as an all-inclusive list of duties, skills, and standards required for the position. All employees may be required to perform duties outside of their normal responsibilities f rom time to time, as needed or as assigned by their supervisor.
Equal Employment Opportunity:
HACIA is an Equal Opportunity Employer. HACIA hires individuals on the basis of their qualifications and ability to complete the essential requirements and responsibilities of the job to be filled. It is HACIA’s policy to grant equal employment opportunities to qualified persons without regard to race, color, national origin, sex, sexual orientation, gender identity/gender expression, religion, pregnancy, parental status, marital status, age, veterans’ or military status, regardless of how discharged, source of income, credit history, arrest records, or physical or mental handicap or disability, genetic information, or other classification protected by applicable federal, state or local laws. HACIA will provide equal opportunities in all aspects of the employment relationship, including without limitation, recruiting, hiring, compensation, promotion, working conditions, benefits and all other privileges, terms, and conditions of employment. All employment decisions are made based on availability, qualifications, ability, merit and/or other legitimate factors consistent with principles of equal employment.
Additional disclaimer: only resumes with cover letters will be reviewed.